FREEHOLD, NJ — A cover sheet is now required with each individual land document submitted for recording through the Monmouth County Clerk’s Office.

To be in compliance with a new state law that took effect on May 1, a special cover sheet must accompany any land document submitted to the clerk’s office for recording via U.S. Mail, Express Mail, courier service or in person, or electronically through its e-recording vendor.

 “Due to this change in the law, our office has made the new cover sheet easily accessible on our website,, under “Forms and Services,” said Clerk Hanlon. “The cover sheet is a PDF form, which can be easily filled in on a personal computer to be printed out.”

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The new cover sheet, titled “Monmouth County Document Summary Sheet” and attached here, contains mandatory indexing fields, which are to be completed by the submitter.  

Individuals are advised that the cover sheet is a part of the submitted land record and is included in the calculation of recording fees for documents with booking and paging fees only. There is no additional fee when recording flat fee instruments.

Failure to submit the cover sheet with a land document will result in a $20 fee for the cost of indexing. If an individual submits a land document without a cover sheet and does not include an additional $20 for the indexing fee, the document will be rejected and returned. The individual can then resubmit the document with the cover sheet and an additional $10 page fee or with a $20 indexing fee.

For more information, contact the Monmouth County Clerk’s Recording Division at 732-431-7324, opt. 4.


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