A fine-tuned business process helps to map out employees’ daily tasks and remove redundancies. A business workflow helps to carry out your company’s operational procedures, from simple to complex tasks. Your workflow’s scope can range from a few on-site employees to a large group with many locations.
Businesses are complex and it’s this complexity that leads to redundancies and wastage of money. However, a well-defined workflow with properly defined rules can lead to increased productivity throughout your entire company.
But before creating or changing your business process, it’s crucial to understand the current process as-is to guarantee future efficiency. The following five tips will help you reduce any redundancies in your business processes:
#1. Understand How Your Business Works
Redundancies and inefficiencies can creep up in many ways, such as:
* Inconsistent working
* Incorrect working
* Repetition of tasks
* Production of poor-quality outputs
Those are only a few examples. But if you waste even a small amount of money each time, you repeat these redundancies and the costs could mount up to huge sums of money.
The best way to reduce and eliminate these inefficiencies is to understand what’s happening in your company and how everything works. You can do this by adopting a process management approach.
Every company has processes. However, to be a great business owner, you need to understand the value the processes deliver to your company. Also, you need to know how to model and implement improvements efficiently.
#2. Focus on Outcomes
A process is a transformation that transforms inputs to outcomes. And what matters in building a successful business is the outcomes.
It’s easy to be busy every day doing tasks. But if those tasks produce nothing, then there’s no output and what you’re doing is wasteful. However, you can easily avoid this by doing a process mapping and asking what is produced.
#3. Look at the Handover Points
This is often where the most business redundancies occur. For example, the product development department may create a product, but this product may not be what the marketing department envisioned. As a result, you’ll need to change the products to make them more valuable.
While reducing redundancies may take time, once you identify inefficiencies at the process handover points, the improvements can start earning you and your business money.
#4. Find Bottlenecks
Are tasks being done at a pinch point? Then they aren’t delivering any value during that time. Establish where the bottlenecks are so that you can address them first.
Efficient businesses are good at finding the steps in their processes that don’t deliver any value. If you find and fix these steps, you’ll be surprised at how effective and productive your company becomes. You’ll eliminate all the waste quickly.
#5. Establish Risks by Eliminating Certain Steps
An effective workflow may provide great insight into the risk factors of a business. And it can help to identify where the risk factors come from. Find not only tasks that you can eliminate but also make sure your company is legally compliant. When automating your business processes, use workflow software that provides a clear audit trail, visible at each stage.
As you try to reduce redundancies in your business, remember that every business is different. Consequently, your business’s workflow must address your specific goals, needs, and objectives. Your focus should be to document the functionality and business processes through defined steps. Implementing these five steps will help you scale your business.
Look out for the next article, where we give some tips on how to cut down on time wasters.