MILLBURN TOWNSHIP PUBLIC SCHOOLS Millburn, New Jersey
* * A GE ND A* *

REGULAR MEETING

Millburn Township Board of Education Monday, February 26, 2018
7:45 PM – EDUCATION CENTER

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  1. CALL TO ORDER

  2. SILENT COUNT OF BOARD MEMBERS PRESENT

  3. ANNOUNCEMENT OF MEETING NOTICE

On May 26, 2017, a notice of this meeting was transmitted to the Board of Education and a copy of the notice was posted at the Education Center bulletin board. Copies were also transmitted to the Millburn-Short Hills Item, the Star-Ledger, the Millburn-Short Hills Independent Press, TAP-Millburn Short Hills, TV-36, the Township Clerk and members of the Township Committee, the Presidents of the PTO and Civic Associations, and the Public Library.

  1. MINUTES

    1. Minutes of the Regular Public Meeting of February 5, 2018

    2. Minutes of a Closed Meeting of February 5, 2018

  2. PRESENTATION

  3. BOARD PRESIDENT’S REPORT

  4. BOARD COMMITTEE REPORTS

    1. Transportation

    2. Negotiations

    3. Property

    4. Finance

    5. Middle School Liaison

    6. High School Liaison

    7. Joint Facilities

  1. March Forth Foundation

  2. Pomptonian Food Services

  3. 2018-19 Budget Discussion

  4. SUPERINTENDENT’S REPORT

  5. ASSISTANT SUPERINTENDENT’S REPORT

  6. SCHOOL BUSINESS ADMINISTRATOR’S REPORT

  7. DISCUSSION

1. District Security Presentation

L. PUBLIC COMMENTS

For members of the Millburn School District community who may be joining a Meeting for the first time or would like to provide comments tonight, we’re sharing the Board Policy pertaining to public comments. Thanks in advance for sharing your thoughts as per the District’s Policy!

0167- Public Participation in Board Meetings

The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall provide for two periods of public comments at every regularly scheduled meeting of the Board,the length of each period to be determined by the Board. Public participation shall be governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his or her name, place of residence, and group affiliation, if appropriate.

  2. Each statement made by a participant shall be limited to a reasonable time as determined by the presiding officer.

  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard.

  4. All statements shall be directed to the presiding officer; no participant may address or question Board members individually.

  5. The presiding officer may (a) Interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant to the district; (b) Request any individual to leave the meeting when that person does not observe reasonable decorum; (c) Request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting;(d)Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and waive these rules when necessary for the protection of privacy or the efficient administration of the Board's business.

M. BOARD ACTION ITEMS (Roll Call Votes)

  1. Instruction Agenda Items

    1. Resolve to affirm the administration's determinations concerning the HIB investigations for the period 12/21/18 to 2/8/18 as outlined in the confidential report shared with Board of Education members and on file in the Superintendent's office.

    2. Resolve to approve Professional Development Requests / Teacher Conferences as per policies 3440 and 4440 requiring prior approval of travel reimbursement expenses.

  2. Personnel Agenda Items

    Resolve to approve the Personnel Report dated, February 26, 2018.

  3. Business Agenda Items

    1. Resolve to approve the Budget Transfers of January, 2018

    2. Resolve to approve the Report of the Treasurer of January 31, 2018.

    3. Board Secretary’s Report of January 31, 2018.

    4. Bill Schedule #9 in the amount of $9,887,416.86 dated February 26, 2018.

    e.

    1. Resolve to accept a donation from the Glenwood PTO to be used at the Glenwood Elementary School in the amount of $2,986.69 for the purchase of surface mats to be used in the Glenwood gaga pits.

    2. Resolve to accept a donation from the High School PTO to be used for a High School Athletic Department in the amount of $6,614.10 for the purchase of transport cart to be used for HS Athletics.

Resolve to authorize the use of competitive contracting as the term is defined by law to procure substitute teacher and paraprofessional staffing services, subject to approval by the Division of Local Governmental Services pursuant to N.J.S.A. 18A:18A-4.1(k). The competitive contracting process will be administered by the School Business

Administrator, who is a qualified purchasing agent.

h. Resolution regarding construction services for Multi-Purpose Room Addition and Alteration for New Maker Space at Millburn Middle School.

WHEREAS, a recommendation was made by the Business Administrator to the Millburn Board of Education (“Board") to seek a contract for construction services for the Multi-Purpose Room Addition and Alteration for New Maker Space at Millburn Middle School (hereinafter “Project”); and

WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and

WHEREAS, on Wednesday, February 21, 2018 the Board received the following bids from potential bidders in accordance with N.J.S.A. 18A:18A-1, et seq.; and

 

Bidder

Base Bid

Alt. #1

 

Alt. # 2

Alt. # 3

Alt. # 4

The Bennett Company, Inc

 

$2,680,000

($20,000)

($4,000)

($8,000)

 

($8,000)

GPC, Inc.

 

$2,797,000

($22)

($4,000)

($16,500)

 

($5,200)

Tekcon Construction, Inc.

$2,849,000

+$15,000

+ $4,500

+$19,000

($2,500)

H&S Construction & Mechanical, Inc

 

$2,972,000

($23,600)

($4,400)

($23,400) 

($6,000)

Unimak LLC

 

$2,998,000

($10,000)

+ $5,000

+$19,000

 

+ $5,000

Frankoski Construction

$3,000,000

($12,000)

 

($11,000)

($20,000)

No Change

Pharos Enterprises LLC

$3,033,000

($25,000)

 

($5,000)

($19,000)

($10,000)

Construction Contractors of NY Corp

$3,117,000

($30,000)

($4,500)

($19,000)

($8,000)

Fuscon Enterprises, Inc.

$3,196,000

($34,000)

 

($5,000)

($9,000)

($5,000)

Paul Otto Building Contractors

$3,267,000

($30,000)

 

($12,000)

($16,000)

($8,000)

APEX Enterprises of Union, Inc

$3,383,000

($34,000)

($3,000)

($7,000)

No Change

Northeastern Interior Services, LLC

 

$3,590,000

($20,175)

($2,000)

($16,600)

 

($9,400)

Mark Construction

 

$3,637,000

($28,000)

($3,000)

($16,000)

 

No Change

Emerald Contracting Group

$3,685,760

+$25,800

 

+ $6,000

 

($6,150)

($5,800)

Belmont Construction Corp.

$4,040,000

+$33,000

($12,000)

($7,000)

($1,000)

WHEREAS, the lowest bid for the Project was submitted by The Bennett Company, Inc. whose bid has been reviewed and deemed compliant with the bid specifications and New Jersey Public Contracts Law, N.J.S.A. 18A:18A-1 et seq.; and

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the Multi-Purpose Room Addition and Alteration for New Maker Space at Millburn Middle School to The Bennett Company, Inc. as the lowest responsible bidder at the amount of $2,680,000.00.

i. Resolve to approve a shared service agreement as a participating Board of Education in the Central Jersey Program for Recruitment of Diverse Educators (CJ PRIDE) at a cost of $2,000 for the first year and $100 annually thereafter.

N. OLD BUSINESS

  1. NEW BUSINESS

  2. PUBLIC COMMENTS

  3. BOARD MEMBER COMMENTS

  4. EXECUTIVE SESSION

    BE IT RESOLVED by the Millburn Board of Education that on
    2018, during the regular public meeting on that date, this body shall meet at the Education Center, 434 Millburn Avenue, Millburn, New Jersey, for a discussion pursuant to Section 7b of the Open Public Meetings Act. A general description of the matters to be discussed is as follows:

    1. Security 2. Personnel

  5. The discussion on these topics will be disclosed to the public at the next public meeting of the Board or as soon thereafter as the circumstances and nature of the subjects permit.

  6. ADJOURNMENT