Education

Millburn Board of Education Meeting Reminder and Agenda

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4843203242d46ba9e74e_917554fc024bf0fb212e_0952ca79b18478625c5395f2431688f1.jpg

MILLBURN TOWNSHIP PUBLIC SCHOOLS Millburn, New Jersey
* * A GE ND A* *

REGULAR MEETING

Millburn Township Board of Education Tuesday, June 19, 2018
7:45 PM – EDUCATION CENTER

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  1. CALL TO ORDER

  2. SILENT COUNT OF BOARD MEMBERS PRESENT

  3. ANNOUNCEMENT OF MEETING NOTICE

On May 26, 2017, a notice of this meeting was transmitted to the Board of Education and a copy of the notice was posted at the Education Center bulletin board. Copies were also transmitted to the Millburn-Short Hills Item, the Star-Ledger, the Millburn-Short Hills Independent Press, TAP-Millburn Short Hills, TV-36, the Township Clerk and members of the Township Committee, the Presidents of the PTO and Civic Associations, and the Public Library.

  1. MINUTES

    1. Minutes of the Regular Public Meeting of June 4, 2018

    2. Closed Minutes of Meeting of June 4, 2018

  2. PRESENTATION

    1. Recognition of Retiring Staff

    2. Residency Report

    3. Summary of 2017/2018 District Goals

  3. BOARD PRESIDENT’S REPORT

  4. BOARD COMMITTEE REPORTS

    1. Transportation

    2. Personnel

    3. Negotiations

    4. Property

5, Student Liaison High School

Agenda - Tuesday, June 19, 2018

H.

SUPERINTENDENT’S REPORT:

 Fire/Security Drills for:

High School    June 6 / June 12
Middle School June 1 / June 12
Deerfield         June 4 / June 6
Glenwood       June 7 / June 12
Hartshorn       June 12 / June 13
South Mountain June 12 / June 18
Wyoming        June 12 / June 13
Washington    June 15 / June 15

2. Spring Bus Evacuation Drills:

High School.    June 12
Middle School  June 12
Deerfield          June 20
Glenwood        June 12
Hartshorn         June 12
South Mountain June 12
Wyoming          June 12
Washington      June 19

3. Referendum Update

  1. ASSISTANT SUPERINTENDENT’S REPORT

  2. SCHOOL BUSINESS ADMINISTRATOR’S REPORT

  3. DISCUSSION

  4. PUBLIC COMMENTS

    For members of the Millburn School District community who may be joining a Meeting for the first time or would like to provide comments tonight, we’re sharing the Board Policy pertaining to public comments. Thanks in advance for sharing your thoughts as per the District’s Policy!

    0167- Public Participation in Board Meetings

    TheBoardofEducationrecognizesthevalueofpubliccommentoneducational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall provide for two periods of public comments at every regularly scheduled meeting of the Board,the length of each period to be determined by the Board. Public participation shall be governed by the following rules:

 

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his or her name, place of residence, and group affiliation, if appropriate.

  2. Each statement made by a participant shall be limited to a reasonable time as determined by the presiding officer.

  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard.

  4. All statements shall be directed to the presiding officer; no participant may address or question Board members individually.

  5. The presiding officer may (a) Interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant to the district; (b) Request any individual to leave the meeting when that person does not observe reasonable decorum; (c) Request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; (d) Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and waive these rules when necessary for the protection of privacy or the efficient administration of the Board's business.

M. BOARD ACTION ITEMS (Roll Call Votes)

1. Instruction Agenda Items

  1. Resolve to affirm the administration's determinations concerning the HIB investigations for the period 5/18/18 to 6/6/18 as outlined in the confidential report shared with Board of Education members and on file in the Superintendent's office.

  2. Resolve to approve Professional Development Requests / Teacher Conferences as per policies 3440 and 4440 requiring prior approval of travel reimbursement expenses.

  3. Resolve to approve the Millburn Board of Education approves to accept the allocation of the FY 2019 Elementary and Secondary Education Act (ESEA) and be it further resolved to authorize the submission of the grant application for the 2018- 2019 school year:

    Title I part A: $326,477
    Title II part A: $86,038
    Title III: $16,791
    Title III - Immigrant: $ 12,894
    Title IV: $19,728

d.

Resolve to approve the Millburn Board of Education approve the submission of the grant application of IDEA Basic and IDEA PreSchool for the 2018-2019 school year.

IDEA Basic:

District  $904,427
Nonpublic Share $61,438

Preschool:

District $ 32,477
Nonpublic Share. $ -0-

e. Resolve to approve the 2016-2017 District HIB Self-Assessment Report ason file in the Superintendent’s Office.

f. Resolve to accept the Security Drill Statement of Assurance for the school year 2017-2018, as on file in the Business Office.

g. Resolve to approve the legal settlement for student #11000 for the educational program for the 2018-2019 and the 2019-2020 school year.

h. Resolution to approve continuing out of district Special Education placements for the 2018-2019 School Year.

 

Vendor

Collier Youth Services - Tution SY&ESY 210 -- $  68,880.00
Cornerstone Day School - Tuition SY 180 days -- $  84,662.60
Craig School, Lower - Tution SY&ESY 210 days -- $  53,700.00
Craig School, Lower - Tuition SY/ESY & Aide 210 days -- $  58,600.00
Craig School, Lower - Tuition SY/ESY & Aide 210 days -- $  58,900.00
MUJC - DLC, Warren Campus -  Tuition SY/ESY & Aide 210 days -- $  134,459.00
MUJC - DLC, Warren Campus -  Tuition SY/ESY & Aide 210 days -- $  107,339.00
MUJC - DLC, Warren Campus -  Tuition SY/ESY & Aide 210 days -- $  134,114.00
Newmark School (K-8th) - Tuition SY 180 days -- $  52,799.40
Newmark School (K-8th) - Tuition SY 180 days -- $  52,799.40
Newmark School (K-8th) - Tuition SY/ESY 199 days -- $  58,372.67
Newmark School (K-8th) - Tuition SY/ESY 199 days - $  58,372.67
Newmark High School - Tuition SY/ESY 199 days -- $  62,424.30
Newmark High School - Tuition SY 180 days  -- $  56,464.20
PG Chambers -Tuition SY/ESY 210. -- $  81,135.60
PG Chambers - Tuition SY/ESY 210 -- $  81,135.60
PG Chambers - Tuition SY/ESY 210 -- $  81,135.60
Reed Academy - Tuition SY/ESY 210 -- $  113,547.00
Sage Day - Boonton -- $ 63,625.00
Sage Day - Boonton -- $ 60,300.00
Union Co Vocational/Technical -- $ 30,000.00
Union Co Vocational/Technical --$ 30,000.00
Union Co Vocational/Technical -- $ 30,000.00
Union Co Vocational/Technical --$ 30,000.00
Union Co Vocational/Technical -- $ 30,000.00
Garden Academy -- $ 126,997.50

Personnel Agenda Items

Resolve to approve the Personnel Report dated, June 19, 2018.

Business Agenda Items

  1. Resolve to approve the Budget Transfers of May, 2018

  2. Resolve to approve the Report of the Treasurer of May, 2018.

  3. Resolve to approve Board Secretary’s Report of May 31, 2018.

  1. Resolve to approve Bill Schedule # 13 in the amount of $8,797,629.33 dated June 19, 2018.

  2. Resolve to authorize the transfer of the interest earned on Capital Projects Funds to the Debt Service Fund.

f. Resolve to approve items on List “A” of obsolete Items to be recycled by Sycamore International (Apple products only) for a reimbursement.

g. Resolve to approve items on List “B” of obsolete items to be recycled by Urban Renewal at no charge.

SmartBoard #30544

Zenith Tube TV #101396

Syntec Typewriter #001720

Printer SmartBoard Projector

h. Substitute Staffing Services

WHEREAS, pursuant to the approval of the Department of Community Affairs, Division of Local Government Services, the Millburn Township Board of Education authorized and issued a request for proposals entitled“Substitute Teacher and Paraprofessional Staffing Services” to engage a firm to provide services to manage the substitute staffing needs of the District; and

WHEREAS, after consideration of the proposals received in response to the RFP, the Board’s Administration has recommended an award of a contract to ESS/Source4Teachers as the responsible proposer whose response was most advantageous to the District, price and other factors considered;

NOW THEREFORE, BE IT RESOLVED, that the Millburn Township Board of Education accepts the proposal of ESS/Source4Teachers dated May 31, 2018 for the full-service management of substitute staff; and be it FURTHER RESOLVED, that the Board President and the Board’s Business Administrator/Board Secretary are authorized and directed to execute an appropriate form of contract embodying the terms of the RFP and ESS/Source4Teachers proposal.

  1. Resolved, the Board rejects all bids for the Millburn High School Parking Lot Repaving and Expansion Project (“Project”). The lowest bid substantially exceeds the Board of Education’s appropriation for services and therefore all bids are rejected pursuant to NJSA 18A:A-22; and Be it Further Resolved, the Board hereby authorizes the rebid of the Project in accordance with N.J.S.A. 18A:18A-1 et. seq

  2. Resolve to accept a donation from the Hartshorn School PTO in the amount of $59,820 to be used for the expansion, installation and surfacing of a basketball court at Hartshorn Elementary School and for the installation of a landscaped staircase, and to accept the donation of two basketball hoop systems valued at approximately $3,500.

k. Resolve to approve a purchase agreement with BFI for the purchase and installation of Innovative Space furniture for the Millburn Middle School at a cost of $65,000. This contract was procured through NJ State contract #G2004 12-R-22677

l. Resolve to renew the contract for Environmental Consultation Services for the 2018-19 school year to Whitman, at the amount of $1,200 per round for each six month surveillance report, $300.00 per session for additional 2 hour awareness training sessions, $1,200 for an AHERA 3-year inspection report, if needed, $1,200 per session for 14 hour asbestos operations and maintenance training, and $800 per session for an 8 hour refresher operations and maintenance training session.

BE IT FURTHER RESOLVED that the Board appoints Whitman to provide Environmental Consultation Services for the 2018-19 school year on an as needed basis for hourly services per the bid including sampling, monitoring and analysis of asbestos at $50 per hour, air quality sampling for mold at $60 per hour, sampling, monitoring and analysis for lead paint and other contaminants at $60 per hour; and to prepare bid specifications for abatement projects, review bids and make recommendations at an hourly rate of $100 per hour, and for project management for abatement projects at $100 per hour.

m. Resolution regarding Transfer of Current Year Surplus to Capital Reserve

WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statues authorize procedures, under the Authority of the Commissioner of Education, which permit a Board of Education to transfer anticipated excess current revenue or unexpended appropriations unto reserve accounts during the month of June by board resolution, and

WHEREAS, the Millburn Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at the year end, and

 

WHEREAS, the Millburn Township Board of Education has determined that an amount not to exceed $750,000 may be available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by Millburn Board of Educationhereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.

n. Resolution regarding Transfer of Current Year Surplus to Maintenance Reserve

WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statues authorize procedures, under the Authority of the Commissioner of Education, which permit a Board of Education to transfer anticipated excess current revenue or unexpended appropriations unto reserve accounts during the month of June by board

resolution, and

WHEREAS, the Millburn Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at the year end, and

WHEREAS, the Millburn Township Board of Education has determined that an amount not to exceed $750,000 may be available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by Millburn Board of Educationhereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.

o. Resolve to approve the fourth renewal of the Food Service Management contract and previous addendum from The Pomptonian, Inc., Fairfield, NJ, for the school year 2018-19. The contract contains the following language regarding fee and guaranteed operating results: The Food Service Management Company (FSMC) shall receive, in addition to the costs of operation, a fee of $.0733 per meal equivalent to compensate the Food Service Management Company for administrative and management costs. This fee shall be billed monthly as a cost of operation. The Local Education Agency guarantees the payment of such costs and fee to the Food Service Management Company. Cash receipts shall be divided by $1.00 to arrive at an equivalent meal count. The per meal management fee of $.0733 will be multiplied by total meal equivalents. The FSMC guarantees the LEA a no cost operation for the LEA for the school year 2018-2019.

  1. Resolve to approve the Cafeteria Price Lists for the High School and Middle School for the SY 2018-2019.

  2. Resolve to approve the following Delta Dental Rates for SY 2018-19:

Employee --  73.65
Employee & Spouse Employee & Child(ren) Family 139.93

Delta Premier 206.21.

Delta PPO 33.55 63.76 60.40 93.94

r. Resolve to approve the service appointment of Dr. Dahlia Hall to the position of School Physician (Medical Inspector) for the 2018-2019 school year. Dr. Hall will be paid a stipend of $11,000.

4. Policy Agenda Items

Second Reading- Policy / Regulations

  1. P 1550

  2. P 2431

  3. P 2431.8

  4. P 5350

  5. P 5533

  6. P 5535

  7. P 5561

  8. P 8462

  9. R 1550

  10. R 2431.2

  11. R 5561

  12. R 5350

Equal Employment / Anti-Discrimination Practices (M) (Revised) Athletic Competition (M) (Revised)
Varsity Letters for Interscholastic Extracurricular Activities
(M) (New)

Student Suicide Prevention (M) (Revised)
Student Smoking (M) (Revised)
Passive Breath Alcohol Sensor Device (Revised)
Use of Physical Restraint and Seclusion Techniques for Students with Disabilities (M) (Revised)

Reporting Potentially Missing or Abused Children (M) (Revised) Equal Employment / Anti – Discrimination Practices (M) Revised) Medical Examination Prior to Participation on a School Sponsored Interscholastic or Intramural Team or Squad (M) (Revised)

Use of Physical Restraint and Seclusion Techniques for Students with Disabilities (M) (Revised)
Student Suicide Prevention (M) (Revised)

 

  1. OLD BUSINESS

  2. NEW BUSINESS

  3. PUBLIC COMMENTS

  4. BOARD MEMBER COMMENTS

  5. EXECUTIVE SESSION

WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a publicbody to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Millburn Board of Education now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:
Executive Session continued:

Confidential Matters by Law or Court Order
_ Disclosure would Impair Districts’ Right to Receive Funding
_ Unwarranted Invasion of Pupil’s Privacy
X Collective Bargaining/Negotiations
_ Purchase/Lease of Property
_ Strategies of Public Safety/Security and Investigations of Possible violations of Law _ page10image2531180800Pending, Ongoing, or Anticipated Litigation

X Personnel Matters
_ Deliberations related to Civil Penalty or Suspension/Loss of a Certification

The discussion on this topic will be disclosed to the public at the next public meeting of the Board or as soon thereafter as the circumstances and nature of the subject permits

S. ADJOURNMENT

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