MILLBURN TOWNSHIP PUBLIC SCHOOLS
Millburn, New Jersey
* * A G E N D A * *
REGULAR MEETING
Millburn Township Board of Education
Monday, April 3, 2017
7:45 PM – EDUCATION CENTER

A. CALL TO ORDER

B. SILENT COUNT OF BOARD MEMBERS PRESENT

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C. ANNOUNCEMENT OF MEETING NOTICE

On January 1, 2017, a notice of this meeting was transmitted to the Board of Education and a copy of the notice was posted at the Education Center bulletin board. Copies were also
transmitted to the Millburn-Short Hills Item, the Star-Ledger, the Millburn-Short Hills Independent Press, TAP-Millburn Short Hills, TV-36, the Township Clerk and members of the
Township Committee, the Presidents of the PTO and Civic Associations, and the Public Library.

D. MINUTES

1. Minutes of the Special Meeting of March 27, 2017

2. Closed Minutes of the Special Meeting of March 27, 2017

3. Minutes of the Regular Public Meeting of March 27, 2017

4. Closed Minutes of the Regular Meeting of March 27, 2017

E. PRESENTATION

1. MS - Makerfest 2017

2. District Anytime, Anywhere Computing - Chromebook 

Initiative

F. BOARD PRESIDENT’S REPORT

G. BOARD COMMITTEE REPORTS

1. Program Committee Report

2. Leadership Committee Report

H. SUPERINTENDENT’S REPORT

1. Fire/Security Drills for March 2017:

High School March 30/March 21
Middle School March 29/March 21
Deerfield March 8/March 17
Glenwood March 29/March 23
Hartshorn March 29/March 17
South Mountain March 21/March 23
Wyoming March 10/March 17

2. Referendum Update

I. ASSISTANT SUPERINTENDENT’S REPORT

J. SCHOOL BUSINESS ADMINISTRATOR’S REPORT

K. DISCUSSION

L. PUBLIC COMMENTS

For members of the Millburn School District community who may be joining a Meeting for the first time or would like to provide comments tonight, we’re sharing the Board Policy pertaining to public comments. Thanks in advance for sharing your thoughts as per the District’s Policy!

0167 - Public Participation in Board Meetings
The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall provide for two periods of public comments at every regularly scheduled meeting of the Board, the length of each period to be
determined by the Board. Public participation shall be governed by the following rules:

1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his or her name, place of residence, and group affiliation, if appropriate.

2. Each statement made by a participant shall be limited to a reasonable time as determined by the presiding officer.

3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard.

4. All statements shall be directed to the presiding officer; no participant may address or question Board members individually.

5. The presiding officer may (a) Interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant to the district; (b) Request any individual to leave the meeting when that person does not observe reasonable decorum; (c) Request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; (d) Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and waive these rules when necessary for
the protection of privacy or the efficient administration of the Board's business.

M. BOARD ACTION ITEMS (Roll Call Votes)

1. Instruction Agenda Items

a. Resolve to affirm the administration's determinations concerning the HIB investigations for the period 3/17/17 to 3/23/17 as outlined in the confidential report shared with Board of Education members and on file in the Superintendent's office.

b. Resolve to approve Professional Development Requests / Teacher Conferences as per policies 3440 and 4440 requiring prior approval of travel reimbursement expenses.

c. Resolve to approve the legal settlement for student # 10780 for a portion of the educational costs for the student for part of the 2016-2017 school year and for a portion of the educational costs for the student for the 2017-2018 and 2018-2019 school years.

d. Resolve to approve the legal settlement for student # 11602 regarding a settlement agreement for a portion of the educational costs for the 2016-2017, 2017-2018, 2018-2019, and 2019-2020.

e. Resolve to approve the legal settlement for student # 10496 for the 2016-2017 and 2017-2018 school years.

2. Personnel Agenda Items

Resolve to approve the Personnel Report dated, April 3, 2017.

3. Business Agenda Items

a. Resolve to approve participation in Joint Transportation Agreement with Sussex County Regional Cooperative for the SY 2017/2018. This authorizes the Millburn Township Board of Education to utilize their services in the procurement of busing services. 

b. Resolved, the Board rejects all bids for the Accessibility Upgrade at Millburn High School (“Project”). The lowest bid substantially exceeds the Board of Education’s appropriation for services and therefore all bids are rejected pursuant to NJSA 18A:A-22; and Be it Further Resolved, the Board hereby authorizes the rebid of the Project in accordance with N.J.S.A. 18A:18A-1 et. seq.

c. Resolution regarding a contract for construction services for the Partial Roof Replacement at Millburn Middle School and Full Roof Replacements at the Education Center and Washington School. WHEREAS, a recommendation was made by the Business Administrator to the Millburn Board of Education (“Board") to seek a contract for construction services for the Partial Roof Replacement at Millburn Middle School and Full Roof Replacement at the Education Center and Washington
School (hereinafter “Project”); and WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and WHEREAS, on Wednesday, March 29, 2017 the Board received the following bids from potential bidders in accordance with N.J.S.A. 18A:18A-1, et seq.;

Bidder Base Bid Alt. #1 Alt. #1A Alt. #2 Alt. #3 Alt. #4 Alt. #5

Integrity Roofing $1,446,340 +7,000 (50,000) +8,000 +7,000 +3,000 (3,000)

Mak Group, LLC $1,626,000 +14,000 +11,000 14,000 9,800

Laumar Roofing Co. $1,240,000 (1,000) (2,000) (1,000) (1,000) (1,000) (3,000)

Patwood Roofing $1,582,000 (9,000) (26,100) (5,500) (5,000) (1,000) (1,000)

Roof Management Inc. $1,886,000 (2,000) (12,000) (3,000) (500) (2,000) (500)

Barrett Roofing $1,673,000 5,000 32,000 3,500 3,500 3,000 5,000

MTB LLC $1,355,000 (2,000) (11,500) (2,500) (1,000) (2,000) (500)

D.A. Nolt $1,736,463 (20,000) (3,500) (1,500) (3,000) (3,500

WHEREAS, the lowest bid for the Project was submitted by Laumar Roofing Company whose bid has been reviewed and deemed compliant with the bid specifications and New Jersey Public Contracts Law, N.J.S.A. 18A:18A-1 et seq.; and
NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the Partial Roof Replacement at Millburn Middle School and Full Roof Replacement at the Education Center and Washington School to Laumar Roofing Company, as the lowest responsible bidder at the amount of $1,237,000.00. (base bid of $1,240,000 and alternate #5 deduct of 3,000). 

d. Resolve to approve a donation from the Hartshorn PTO to the Hartshorn Elementary school as follows:
WHEREAS, the Millburn Parent Teacher Organization, at Hartshorn School (“Hartshorn PTO”) has engaged in a fundraising effort to expand the playground located at Hartshorn School; and WHEREAS, the Millburn Township School District Administration and Hartshorn School Administration have reviewed proposals for the playground at Hartshorn School; and WHEREAS, the Board supports the efforts of the Hartshorn PTO; and WHEREAS, Hartshorn PTO requests an assurance that the Board will accept a donation to support the Project NOW THEREFORE BE IT RESOLVED, the Board will accept a donation for the playground expansion project in accordance with Board Policy 7230.

N. OLD BUSINESS

O. NEW BUSINESS

P. PUBLIC COMMENTS

Q. BOARD MEMBER COMMENTS

R. EXECUTIVE SESSION

BE IT RESOLVED by the Millburn Board of Education that on Monday, April 3, 2017 during the regular public meeting on that date, this body shall meet at the Education Center, 434 Millburn Avenue, Millburn, New Jersey, for a discussion pursuant to
Section 7b of the Open Public Meetings Act. A general description of the matters to be discussed is as follows:

1. Legal Matter

The discussion on these topics will be disclosed to the public at the next public meeting of the Board or as soon thereafter as the circumstances and nature of the subjects permit.

S. ADJOURNMENT