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Township of Millburn: Notice to Bidders


NOTICE is hereby given that sealed Bids, as that term is defined in the Contract Documents referenced herein, shall be received by The Township of Millburn(referred to herein as the "Township" or “Owner”), at its offices located at 375 Millburn Avenue, New Jersey, 07041 on June 15, 2016 at 11:00 a.m., for the following Project:

Whittingham Terrace Improvements

No Bids shall be received other than at the time and place herein designated herein.  Bids shall be hand delivered or received by the Township by courier service (including but not limited to Fed Ex, UPS, DHL, etc.) (date and time recorded).

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At the time and place herein designated, the sealed Bids shall be publicly opened and read aloud at the Township’s offices located at 375 Millburn Avenue, New Jersey, 07041 at 11:00a.m.

The scope of Work shall include, but not be limited to: Drainage, Curb & Pavement Improvements on Whittingham Terrace.

The term of the Contract for the Work shall be for a period anticipated to commence on or about August 1, 2016 and shall continue through October 1, 2016, for a total of 60 calendar days.

Specifications, Proposal Forms, Advertisement and “Invitation to Bidders” for the proposal forms may be obtained in the Engineering Department on the first floor of Town Hall, 375 Millburn Avenue, Millburn, New Jersey 07041. During the hours of 8:30AM to 4:00PM weekdays, upon a non- refundable payment of $50.00 per set. Questions should be referred to the Engineers Office at 973-564-7050.

Bids shall be hand written on the forms furnished by the Township in the Contract Documents, as that term is defined in the Contract referenced herein, and prepared and submitted in the manner designated.  On or after June 3, 2016, the Contract Documents may be obtained at the offices of the Township of Millburn, during regular business hours between 8:30 a.m. and 4:00 p.m.   

In the event that a potential bidder obtains the Contract Documents in any manner other than as specified herein, the Township will not have the contact information of the potential bidder for purposes of issuing bid addenda, if any.  The  non-receipt of any addenda (in the event that any addenda are issued) and the failure of the bidder to acknowledge the receipt of any and all addenda at the time of bid shall be considered a fatal defect in such Bidder’s submission and said Bid shall be immediately rejected. Therefore, if a potential bidder obtains the Bid Documents in any manner other than as specified herein, said Bidder shall promptly provide written notice to the Township accordingly.

A certified check, cashier's check or Bid Bond in the amount of ten percent (10%) of the Bid, as specified in the Bid submitted by the Bidder, but not in excess of $20,000.00, whichever is lower, must be submitted with the Bid as a guaranty that if a contract is awarded by the Township, the Successful Bidder shall execute the Contract required by the Contract Documents.  Where the Contract Documents so require, a Consent of Surety in the amount equal to 100% of the bid, shall also be required.  The surety or sureties issuing any Bid Bond and/or a Consent of Surety as required by the Contract Documents shall be licensed and/or authorized to transact business in the State of New Jersey and shall be acceptable to the Township. 

Bidders shall be required to submit a notarized non–collusion affidavit in accordance with N.J.S.A. 52:34-15 and also a list in accordance with N.J.S.A. 52:25-24.2 of all stockholders of the corporation or partners of the partnership who own ten (10%) percent or more of the stock or of the partnership.

Contractor shall be required to comply with the requirements of the Law Against Discrimination, N.J.S.A. 10:5-31, et. seq. and the Equal Employment Opportunity and Affirmative Action Rules set forth at N.J.A.C. 17:27-1, et seq. and the Americans with Disabilities Act of 1990, 42 U.S.C. §12.101, et seq., as applicable.  

Additionally, a copy of the Business Registration Certificate issued by the New Jersey Department of Treasury, Division of Revenue, for the Bidder and subcontractors must be submitted prior to the award of the Contract in conformance with N.J.S.A. 52:32-44. The Successful Bidder, as that term is defined in the Contract, shall be required to comply with all provisions of the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25, et seq., as applicable, and all other Applicable Laws.

Bids shall be accompanied by all information requested in the Contract Documents and shall be enclosed in a sealed envelope addressed to the Township Clerk, bearing the name and address of the Bidder, and  designated as follows:

 “Whittingham Terrace Improvements”

The Township expressly reserves the right to reject any and all Bids and/or to waive any informalities in accordance with the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.


By Order of the Millburn Township Committee

Christine A. Gatti, RMC, Township Clerk


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