Township of Montclair Employment Opportunities
EMPLOYMENT OPPORTUNITY
 
Job Title: Executive Assistant to the Township Manager
Summary: The Township of Montclair is seeking an Executive Assistant to perform various complex administrative duties. Work is performed under general direction from the Township Manager, who reviews performance for conformance to departmental policies and procedures. Successful candidate must be extremely detail oriented and organized; demonstrate excellent written and verbal communication skills; be able to prioritize, and be able to anticipate needs beyond the general completion of assigned tasks.
Duties: Coordinates various functions within the organization; participates in meetings; ensures that project start dates and deadlines are met; interviews parties concerned with projects and responds appropriately; establishes and organizes uniform office operating policies and procedures; resolves problems which may arise; drafts, transcribes, and edits correspondence and presentations; researches and analyzes issues affecting programs or functions; prepares and directs the preparation of clear, sound, accurate and informative reports; and develops and implements measures to ensure that directives are properly carried out by the appropriate organizational unit.
Requirements: High School diploma or equivalent; Bachelor’s degree highly preferred. Minimum five (5) years of experience in supporting a senior level leader in a similar professional environment. Must be able to work non-traditional hours and days in a fast-paced environment, and must be experienced in coordinating multiple tasks and meeting deadlines. Must be proficient in MSWord, Outlook, Excel and PowerPoint.
 
Salary: DOQ, plus full benefits.
Apply: Send cover letter and resume to: Ms. Braedon Gregory, HRIS Coordinator, Township of Montclair, 205 Claremont Avenue, Montclair, New Jersey 07042 or email: bgregory@montclairnjusa.org
Closing Date: Friday, August 11, 2017
Job Title: Operations Supervisor II – Housing and Code Enforcement
Summary: The Township of Montclair is seeking an Operations Supervisor II in the Department of Housing and Code Enforcement to perform various supervisory duties. Work is performed under general direction from the Deputy Fire Chief, who reviews performance for conformance to departmental policies and procedures. Manages, supervises, implements, and coordinates the activities and operations of the Housing and Code Enforcement Department to enforce the Township’s Municipal Code.
Duties: Plans, directs, coordinates, and reviews the work and job performance of all Code Enforcement staff; assigns work activities, projects and programs; participates in departmental budget preparation; conducts health and safety inspections in response to complaints; prepares for and provides testimony in court.
Requirements: High School diploma or equivalent; five (5) years of increasingly responsible municipal code enforcement experience, including two (2) years of administrative and supervisory responsibility. Must be proficient in MS Office; prior experience with municipal software, specifically Spatial Data Logic, strongly preferred.

Salary: DOQ, plus full benefits.
Apply: Send cover letter and resume to: Ms. Braedon Gregory, HRIS Coordinator, Township of Montclair, 205 Claremont Avenue, Montclair, New Jersey 07042 or email: bgregory@montclairnjusa.org
Closing Date: Friday, August 11, 2017
Job Title: Administrative Services Coordinator
Summary: The Township of Montclair Finance Department is seeking an Administrative Services Coordinator to perform various complex administrative duties. Work is performed under general direction from the Chief Financial Officer, who reviews performance for conformance to departmental policies and procedures.
Duties: Assists the Chief Financial Officer in regard to administrative details such as screening correspondence, answering inquiries of the public, complaint resolution and dissemination of information. Serves as liaison between the Finance department, other departments and the public in matters relating to the functions of the office, including complex, confidential, and technical matters. Maintains various departmental records and prepares confidential files, documents and periodic and special departmental reports. Reads and summarizes reports to facilitate review by supervisor; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings. Prepares reports and correspondence requested by the Chief Financial Officer where information must be obtained from a variety of sources, as well as making recommendations affecting aspects of office policy. Coordinates the collection of data and prepares reports for time and attendance records; orders office supplies and processes purchase orders; drafts proposed ordinances and/or resolutions. May assist in the preparation and monitoring of the annual departmental budget. Coordinates the flow of information between Finance department and other departments and external organizations; greets people who may call or visit the office; schedules and coordinates meetings, conferences, and appointments for the CFO and advises of same. Performs related duties as required.
Requirements: High School diploma or equivalent; Bachelor’s degree highly preferred. Minimum five (5) years of experience in providing administrative support to a Chief Financial Officer, including planning and coordinating complex office assignments. Successful candidate must possess strong computer skills in Word, Excel, Edmunds, Primepoint, and Internet Explorer.
Salary: DOQ, plus full benefits.
Apply: Send cover letter and resume to: Ms. Braedon Gregory, HRIS Coordinator, Township of Montclair, 205 Claremont Avenue, Montclair, NJ 07042 or email: bgregory@montclairnjusa.org.
Closing Date: July 28, 2017
Job Title: Americans with Disabilities Act (ADA) Coordinator (Part-Time)
Description: The Americans with Disabilities Act (ADA) Coordinator will build upon and administer the ADA accommodation program from start to finish. The position will also be involved in the Light Duty/Return-to-Work program. Other duties include but are not limited to the following: Identifies and performs outreach to employees possibly requiring accommodations; educates management and employees on the rights and duties under the ADA; coordinates with management and employees to develop and provide employees effective and reasonable accommodations; develops written materials and other informational pieces regarding the ADA program; develops and maintains internal measures to track ADA status and compliance and maintains and documents records of all disability and accommodation issues ensures compliance with applicable laws, regulations, and policies; assures that workers with disabilities are provided effective and reasonable accommodations allowing them to work productively and safely; assure Township-Sponsored activities, Township Facilities and events address accessibility and accommodation concerns.
Requirements: Bachelor's degree in social sciences, human resource management, business administration or related field and two years of personnel administration experience are required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class); a minimum of eighteen (18) months of experience in a position that involved evaluating and administering reasonable accommodation issues subject to the ADA or §504 and completion of a course on barrier-free design or ADA accessibility guidelines which was sponsored or approved by the New Jersey Department of Community Affairs or a department which oversees the Uniform Construction Code in any other State, the American Institute of Architects, the Paralyzed Veterans Association, or the United Spinal Association, within twelve (12) months of hire.
Salary: DOQ
Hours: Part-Time, three days weekly (not to exceed twenty one hours per week).
Apply: Send resume or application to: Ms. Braedon Gregory, HRIS Coordinator, Human Resources Department, Township of Montclair, 205 Claremont Avenue, Montclair, New Jersey 07042 or email: bgregory@montclairnjusa.org
Closing Date: Job posting will remain open until position is filled.