County Offers Seminar on Electronic Filing for Deeds, Titles

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Middlesex County Clerk Elaine M. Flynn
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NEW BRUNSWICK, NJ -Middlesex County Clerk Elaine M. Flynn announced a seminar to teach subscribers how to use a new electronic system for filing and tracking deeds and titles.

The seminar will be held June 8, from 10 a.m. to noon, in the freeholders’ meeting room on the first floor of the county administration building, 75 Bayard St.

The E-filing system enables subscribers, such as banks, law firms, mortgage lenders and title companies, to send, receive and track records and real estate filings through an Internet portal. There are no additional fees for filing electronically.

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The clerk's office implemented e-filing to better serve county businesses, Flynn said.  “The E-filing system makes filing and tracking land records fast and convenient,” she said. “Subscribers can conduct business and communicate with us without leaving their offices.”

Flynn added the new system will bring greater efficiency to her office and cut costs:  “Electronic filing cuts down on the voluminous amount of paper needed during a traditional filing, saving the county and our taxpayers money.

“It also will bring more efficiency to the process, since staff will not have to input each individual filing. They can now concentrate their efforts on verifying, processing and approving the filing, which means a quicker turn-around time.”

 The Middlesex County Board of Chosen Freeholders partnered with the Monmouth County Clerk’s Office, ACS Servicing Co. and Sunrise Systems for the implementation of the Shared Services E-filing system, which is based on regulations from the state Division of Archives and Records Management (DARM) and standards from the Property Records Industry Association (PRIA).

 “As a county government, we are consistently seeking out shared services arrangements that make good business sense and work to benefit our residents. This arrangement does both,” said Freeholder Director Christopher D. Rafano.

The electronic-filing system offers independence for Middlesex County businesses with no new costs; the only expense to subscribers is the original per-page fee.

Ultimately, the new electronic-filing system will replace the time-consuming and postage-accumulating method of land mail. Businesses interested in e-filing can apply through the county clerk’s office.

“The e-filing system improves our ability to effectively and efficiently serve the public, which is always our goal,” said Freeholder Deputy Director Ronald G. Rios, chair of the county Law and Public Safety Committee.

For more information on e-filing or to register for the June 8 seminar, please e-mail tricia.derose@co.middlesex.nj.us or call 732-745-4120 between 8:30 a.m. and 4:15 p.m., Monday through Friday.

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